How to use this prompt?

Copy the prompt, paste it into ChatGPT or any AI tool. Add your details, and the message is ready! If you need to change anything, adjust it to your style.

Yes, completely free. No signup required, just copy and use.

Can I customize the prompt?

Yes, you can change details according to your business. You can also adjust the AI’s reply to match your style.

Free Reply to Angry Customer AI Prompt for Small Businesses

With this prompt, you can calm, empathetic reply to an upset customer that acknowledges issues and proposes a resolution..

Use AI to save time. Message is ready, just copy and paste.

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📊1,247uses this week

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⏱️15 minavg. time saved

Prompt

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Write a calm, empathetic reply to an upset customer who reports a problem with their order, acknowledge their frustration, summarize the issue in one sentence to show understanding, apologize sincerely, propose a clear resolution (refund, replacement, or discount), provide a simple timeline, and invite any further questions.

How to Use

Replace placeholders: If the prompt mentions specific details (like product name, amount, date), replace them with your actual information.
Paste into ChatGPT: Copy the entire prompt and paste it into ChatGPT, Claude, or any AI tool you use.
Adjust tone if needed: After AI generates the message, read it and adjust the tone or wording to match your business style.

Example Output

When you use this prompt in ChatGPT, you'll get a ready-to-use message. For example, if you're using the Reply to Angry Customer prompt, AI might generate:

[AI will generate a sample message based on your specific details when you use this prompt. The message will be professional, clear, and ready to send.]

Note: The actual output will vary based on the details you provide in the prompt.